Event Sponsorship Application - 2025

Name of Sponsorship Contact(Required)

This person is responsible for submitting this application and ensuring all forms/details are correct.

First Last

Email Address of Contact(Required)

Please ensure this email address is contactable by the OTTWA Team.

Phone Number for Contact(Required)

Postage Address(Required)

Please provide us with an address to send prizing too before the event. PO boxes will not be accepted.

Street Address City ZIP / Postal Code

Event Details

Name of the Club/Organisation running this event.(Required)

Title of Event or Series(Required)

What will be the public event title.

Location of the Event / Series(Required)

Street Address City

Which region is this event held within?(Required)

What date will this event occur?(Required)

Please provide the date of the first event if applying for a series. There will be an option later in the form to provide additional dates.

Provide a description for the event.(Required)

This description will be used to market the event to the OTT community.

Which organization/s is your club associated with?(Required)

Which disciplines are offered at this event?(Required)

Which platform will the event entries by published on?(Required)

Let us know where to find the entry forms etc.

Has your club received OTTWA Event Sponsorship before?(Required)

Series Information

If you are applying for sponsorship of an event series, please fill out the following questions. If not, skip to the next section.

How many events are intended for this series?

Let us know how many events you would like sponsorship for.

Let us know any additional event dates.

Please provide event dates in the DD/MM/YYYY format.

General Sponsorship Information

For all events

Which level of sponsorship is required?(Required)

If unsure, please refer to the following details of OTTWA Event Sponsorship criteria: http://www.offthetrackwa.com.au/ottwa-event-sponsorship/

Bronze – Small event. Under 15% of OTT entrants
Silver – Medium event. OTT exclusive classes and Regional Travel Rebate.
Gold – Large/Championship event. OTT exclusive classes and Regional Travel Rebate.

How many OTT horses can/do you expect to attend this event/s?(Required)

Let us know what representation of thoroughbreds and standardbreds you expect to enter. This can be based upon past event entries or an approximately estimate.

Best Performed OTT Rosettes

Please indicate how many of these rosettes you may require for this event.

Runner-Up Best Performed OTT Rosettes

Please indicate how many of these rosettes you may require for this event.

Champion OTT Rosettes

Please indicate how many of these rosettes you may require for this event.

Reserve Champion OTT Rosettes

Please indicate how many of these rosettes you may require for this event.

Supreme OTT Horse Sashes

Please indicate how many of these sashes you may require for this event.

Does this event require breed specific awards?

Of the above awards, are you hoping to receive awards specific to Thoroughbreds and Standardbreds. If so please indicate which of the above awards require this.

Does this event require any Rugs, Trophies or Garlands?

Please indicate quantity, size, descriptions and classes. Subject to sponsorship level and not applicable for BRONZE events.

Does your event require place awards?

Please let us know which OTT placings this event requires.

Which type of awards would you prefer?

Rosettes or Sashes for the above placings

How many sets of the above are required?

How many sets of the above placings in rosettes or sashes are required.

Sponsorship Terms and Conditions(Required)

Please tick the below conditions to confirm you can provide these as part of your sponsorship

Select All
Read the Event Sponsorship Criteria
OTTWA tagged in all relevant social media posts pre, during and post event
Full list of horses that entered the event with their racing name, competition name and Horse Passport ID Number
Require competitors to have successfully applied for their horses’ OTTWA Passport and provide Horse ID Number with entry.
Post-event report to be provided to OTTWA (template provided and sent post-event)

Silver and Gold Sponsorship Information

If applying for a Silver or Gold sponsorship, the below information is applicable to you.

Travel Rebate

As part of this sponsorship, your event may be eligible to offer the OTT travel rebate to entrants. This is a great opportunity to gather more entrants via a reduced entry cost subsidized by OTTWA. As part of this, you will be required to coordinate a few administrative items. Please tick to confirm you can commit to these requirements; if not, travel rebates may not be applied for this event.

Include a postcode option within your entry form to be used to calculate eligibility.
Record eligible OTT entrants that fit within the over 150km travel range.
Reimburse riders 30% of their entry cost if found to be eligible.
Invoice Racing and Wagering WA for the reimbursement of this subsidy.

Our OTTWA Sponsorship and Partnership Coordinator will make contact regarding invoicing and agreements.

We will email successful applicants following the close of applications to confirm bank and invoicing details.

I acknowledge that I will receive an email from Off the Track WA.

Comments

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